OFFICE 365

With Microsoft Outlook, you can stay on top of your most important messages and events.

To open Outlook, go to My Office 365 on the main navigation menu on your learner dashboard and select Office 365.

When you log in for the first time, you will need to set up your inbox.

Step 1: Select your language and time zone

Step 2: Choose a theme

Step 3: Click Get Started

What is OneDrive?

OneDrive is the file storage part of Microsoft’s Office 365. As long as you have internet access, you can open, edit, save and share your OneDrive files from any computer. This kind of file storage is also known as ‘cloud storage’.  We recommend OneDrive as a secure place to store your files.  

OneDrive allows you to share ‘live’ versions of your files. Anyone who you share the file with can view changes as you make them. You can even give others editing rights so they can make changes. You can access OneDrive files online and offline.

For more information about getting started with OneDrive, visit the Microsoft Support site.

What can  I use OneDrive for?

There are a number of things that OneDrive is useful for, the first of which is file storage. Your OneDrive has 1 Terabyte of storage – that’s huge! That’s roughly 17,000 hours of music, or 1000 hours (41 days) of video or 310,000 photos.

Secondly, it’s great for sharing. Because files are not confined to a specific computer, you can share a ‘live’ version of a document. That means that if you give someone a link to your document and then update it, they will always be accessing the latest version. You can even give them editing rights so that they can also make changes.

And thirdly, you can open Office files directly from OneDrive and work on them using the ‘Online’ versions of the Office apps. You always have the option to open them in the full versions of the apps if you prefer.

How do I access OneDrive?

OneDrive is part of the Office 365 suite of applications so you access it via the Office 365 Home page.

Step 1: Go to My Office 365 on the main navigation menu on your learner dashboard and select Office 365. Alternatively, you can type office.com into the address bar of your browser.

Step 2: The screen will change to show the eCampus NZ login page, type in your password, and click Sign in.

Step 3: You will then see an overview page of Microsoft Office 365. From the app selection, click the OneDrive tile to open OneDrive.

To download the OneDrive App:

1. Use the above instructions to access your Microsoft 365 Dashboard.
2. Select Install Office, which you’ll find on the top right of the screen.
3. Select Office 365 Apps and follow the on-screen instructions to install Microsoft Office 365 to your computer.
4. When the install has finished, search for ‘OneDrive’ in the Start
5. Log in to the app with your eCampus NZ email and password.

Microsoft OneNote is a digital notebook. OneNote is our recommended tool for supporting learning journals or e-portfolios. It also has powerful collaborative features that allow you to share your work with classmates and your facilitator. Your facilitator may use Microsoft OneNote to view your work and comment on your progress. OneNote can also be used across multiple devices, your phone or tablet.

How to access OneNote online

To access your Microsoft Office 365 dashboard, go to the main navigation menu on the left-hand side of your portal screen and select Office 365, then click on the OneNote icon to open OneNote Online.

Alternatively, you can type portal.office.com into the address bar of your browser and log in using your eCampus NZ email address and password.

OneNote Desktop Application

You can download and install the OneNote desktop app for free from your Office 365 dashboard. The OneNote desktop app includes features that are not available in OneNote online.

There are currently two versions of the OneNote desktop app:

• OneNote (formerly called OneNote 2016)
• OneNote for Windows 10

We recommend using OneNote for your course activities, as it has useful features such as allowing you to export your work to a Word or PDF file.

How to open a notebook

In OneNote, click ‘Class Notebooks’ and choose the notebook you want to open. Your notebook will open in OneNote online, which is fine for quick edits, but for the most part, you’ll want to download the OneNote App.

To download the OneNote App:

1. Use the above instructions to access your Microsoft 365 Dashboard.
2. Select Install Office, which you’ll find on the top right of the screen.
3. Select Office 365 Apps and follow the on-screen instructions to install Microsoft Office 365 to your computer.
4. When the install has finished, search for ‘OneNote’ in the Start menu (Windows) or Launchpad (Mac). Make sure you select OneNote, not OneNote for Windows 10.
5. Log in to the app with your eCampus NZ email and password.
6. Wait for the notebooks to sync.

How to export a PDF file from OneNote

It is recommended that you always use OneNote (formerly called OneNote 2016) when working in OneNote, however it is possible to generate PDFs from all versions of OneNote by following the steps below.

Check which version of OneNote you are using and follow the relevant steps in the instructions below.

OneNote (formerly called OneNote 2016)

1. Go to a page within the section of your notebook that you want to export.
2. Select File then Export.
3. Under Export Current, choose Section. This will export all of pages as one PDF file.
4. Choose PDF (*pdf) and select Export.
5. In the Save as dialog box, choose where you want to save your file.
6. Give the file a name and select Save.
7. You can then upload your PDF file to the relevant dropbox.

Using a Mac:

1. Go to a page within the section of your notebook that you want to export.
2. Select File from the main top menu, then select ‘Save As PDF’
3. Under Export Current, choose Section. This will export all of your pages as one PDF file
4. Choose where you want to save your file

OneNote (Windows 10)

1. Click the three dots (ellipsis) in the top right and select ‘Print’
2. Printer should be set to ‘Adobe PDF’ or similar. If not, click the drop-down menu
3. If text is too wide to fit on page, change Orientation to ‘Landscape’. If still too wide, you will need to use OneNote (formerly called OneNote 2016)
4. Choose whether to save the ‘Current Page’, ‘Current Section’ or ‘Current (whole) Notebook’
5. Select ‘Print’

If you’re using a Mac: Simply choose ‘File’ from the main top menu and select ‘Save As PDF’

OneNote Online

1. Select ‘Print’ from top menu
2. Destination should be set to ‘Save as PDF’. If not, select ‘Change…’
3. If text is too wide to fit on page, change Layout to ‘Landscape’. If still too wide, you will need to use OneNote 2016
4. Select ‘Save’
5. Note: You can only print one OneNote page at a time using this version. If you want more than one page printed you will need to use one of the other versions of OneNote or you need to combine the saved PDFs into one file using Adobe Acrobat or similar.

If you’re using a Mac: Simply choose ‘Print’ from top menu, form the ‘PDF’ menu (bottom left corner), select ‘Save as PDF’

How to submit OneNote pages using a link

You may need to share a OneNote page for an assignment submission – doing this is very easy. Using OneNote online or OneNote installed on your computer, the process is very similar.

1. Log into your account
2. Locate the page you wish to submit
3. Right click the page title and select “Copy Link to Page”
4. Navigate to your assignment dropbox
5. Click “Add submission”
6. Paste the URL you just copied into the “Online text” area
7. Click “Save changes”
8. Scroll to the bottom of the page and click “Confirm submission”
9. On the next page, check the box to confirm it’s your own work, then click “Submit”

Your OneNote page assignment has been submitted to your facilitator.

Personal notebooks (different from class notebooks)

You can create your own OneNote notebook and choose to share it with your facilitator or others.

These are the steps to do this in the OneNote desktop application, on Windows or a Mac.

In the OneNote desktop application, to create a new notebook:

1. Click File > New(On a Mac: File > New Notebook)
2. Choose to save your notebook in OneDrive-TANZeCampus (that way it’s easy to share and can be accessed online)
3. Give your notebook a name and click Create
4. You can choose to share your notebook now or not (you can share it later)

Sharing a personal notebook

Sharing your notebook will share the whole notebook, not just a page or section.

In the OneNote desktop application, to share your notebook with your facilitator or someone else:

1. Click File > Share
2. On Windows: Choose to Share with People (via email), or Get a Sharing Link (which you can then send to somebody)
3. Or, if you are using a Mac: Choose Send Link to Notebook…(to share via email), or Copy Link to Notebook… (which you can then send to somebody)
4. Check the sharing settings (these include whether recipients can edit your notebook or just view it).
   If you are using a Mac, this can be found in File > Share > Manage Notebook Access…

Microsoft Access is a database management system. You can download Microsoft Access for free as part of your eCampus NZ Office 365 subscription.

You cannot access Microsoft Access from the navigation menu on your learner dashboard.

To download and install Microsoft Access:

1. Visit this Microsoft Support page and scroll down to Install the Office 365 Access Runtime.
2. Select the language and version you would like to download from the dropdown list.
3. Follow your browser instructions to run or save the installation file.